UCSD Layoff from Career Appointment: Apply by 01/14/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 01/26/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Placement within the salary range is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).
This position will work a hybrid schedule which includes a combination of working both onsite in La Jolla and remote.
The UCSD Health Sciences organization encompasses 14 departments (12 clinical, 2 basic sciences), 2 professional schools (School of Medicine and Skaggs School of Pharmacy and Pharmaceutical Sciences), 2 hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions. As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor's Office follows a progressive philosophy of career-path development for its employees.
Under general supervision, incumbent is responsible for providing programmatic support for all aspects of the Neurosciences Graduate Program. This multi-disciplinary program includes approximately 100 graduate students and 150+ faculty. Responsible for Graduate Program event planning and coordination including Admissions, Recruitment, incoming Orientation, Fall Welcome Dinner, Boot Camp, Seminar Series, and Spring Retreat. Respond to daily inquiries/requests and assist with advising and counseling graduate students on general program policies and related matters. Advise and counsel prospective students about their UC eligibility and their relative competitiveness for the program, providing both short-term and long-range academic program planning for prospective students.
Process on-line travel/disbursement requests, handle fund related issues, and track and analyze recruitment trends and applicant information for the Program Director & Admissions Committee. Using various computer software applications (Microsoft Word, Excel, Access, SharePoint, Adobe Professional, Photoshop) independently design and produce complex reports, spreadsheets, graphics, and promotional materials. Update and maintain Neuroscience Graduate Program database and website. Coordinate first year spring evaluations and rotation evaluations, research rounds schedules, grade submissions, journal club, various program committee meetings. Interpret and implement graduate policies, regulations, and requirements, and evaluation/monitoring of student progress and fulfillment of degree requirements. Provide Human Resources and Payroll support and work on special projects as needed.
Applies acquired skills, process, and policy knowledge to support professional health education program learners. Coordinates program operations, which include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.
Six (6) years of related experience, education/training, OR an Bachelor's degree in related area plus two (2) years of related experience/training.
Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.
Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.
Strong communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
Effective interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.
Excellent organizational skills, analytical, and attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.
Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.
Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.
Demonstrated experience and ability to provide a high level of independent pr
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.