Educational Programs and Services (EPS) is home to departments and programs that are central to the educational mission of the Stanford University School of Medicine. We serve all populations of students and trainees who participate in the School's programs: Stanford MD, MS, MSPA, and PhD students; visiting MD students seeking clinical clerkships; postdoctoral scholars and medical fellows; and medical practitioners seeking further professional enrichment. Our goal is to provide a Stanford School of Medicine experience worthy of our students' and trainees' talents, aspirations, and dedication.
The Cardinal Free Clinics (CFCs) is a dynamic program that continually adapts to local and weekly needs. The program's mission is to provide culturally appropriate, high-quality transitional medical care for an underserved patient population at two performance sites located in East San Jose, CA, and the Fair Oaks neighborhood of Redwood City, CA.
The program also dedicates part of its mission to educating and empowering a new generation of healthcare leaders to proactively address health disparities and improve access to care in their communities. The program is dependent annually on 80+ volunteer physicians, School of Medicine and affiliated faculty, 100+ undergraduate and medical student volunteers, 90+ residents, and community partner organizations. The program provides volunteer and program experiences to students to expose them to community medicine that is instituted via clinic operations, compliance and regulations, medical services and specialty care, laboratory services, pharmacy and referral assistance. A goal of the program is to support a pipeline of next generation community physicians and leaders , and encourage students to enter primary care and community medicine.
We also offer the Immersion in Community Medicine program for high school students that live in the communities where performance sites are located. On a quarterly basis, the program administers academic courses to train and expose students to social justice and equity work within medicine, through contexts of social determinants of health and equity.
Stanford University is seeking an Administrative Services Administrator 1 to administer and support the Cardinal Free Clinic program or functions under general supervision.
This position will be based on the Stanford campus and will be considered for an option of a hybrid work arrangement (in-office and telecommuting), subject to operational need.
Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
Analyze and interpret policies; develop, revise and implement procedures for program or function
Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
May direct staff to perform various tasks and assignments. May also supervise staff.
Other miscellaneous duties as assigned.
Education & Experience (Required)
Bachelor's degree in a field or discipline relevant to clinic operations, program management, and/or public or community health and three years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities (Required)
Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to communicate effectively both orally and in writing.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Relevant subject matter knowledge.
Ability to direct the work of others, for jobs requiring supervision.
Prior clinic operations and/or program management experience in a primary care or community health environment.
Demonstrated experience working with students and faculty in higher education, and with community organizations.
Demonstrated experience coordinating or managing volunteer-based programs.
Experience with assessing areas for program improvement and implementing efforts that increase efficiency and effectiveness and are in compliance with local, state, and federal policy.
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
Occasional evening and weekend hours.
Occasional travel is required to the program's weekend performance sites to provide oversight of clinic operations, and/or to attend community meetings.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Please note: Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?