Summary of Position: The Accountant Specialist provides the department of Medicinal Chemistry with administrative financial support and applies the University’ policies and procedures to keep the department in compliance with the standards of good stewardship of University funds.
Principal Duties and Responsibilities:
70% Financial Support Provide primary administrative financial support for both department and faculty/staff, with possible duties including but not limited to: -Provide account management oversight for departmental accounts (includes sponsored, non-sponsored and departmental O&M accounts) -Serve as a primary member of the administrative team to process expense reimbursements, cash advances, research subject payments, vendor contracts, purchase orders, blanket orders. -Final review of p-card reconciliation transactions for the department. -Serve as departmental liaison to the College of Pharmacy Financial Services Office for financial/budgetary matters. -Assist individual faculty members with initial grant budgeting for grant and sub-contract applications related to research initiatives. -Communicate routinely with external contacts to process confidential information related to payment for outside speakers and research subjects.
20% Grant Administration and Reporting Provide support to faculty as requested for grants management and reporting, with possible duties including but not limited to: -Grants Management – Administrative coordination and support for the development, collection, assembly, editing, and submission of materials required for faculty-initiated research applications. -Serve as liaison to the College of Pharmacy grant administrator -Assist individual faculty members with initial grant budgeting for grant and sub-contract applications related to research initiatives. -Establish and maintain Standard Operating Procedures (SOP) for grants submissions for the Department. -Assist faculty with grants reporting and tracking of expenditures as requested
5% Administrative Support
-Provides general administrative support including filing, typing, mailings (including shipping of hazardous materials), travel arrangements, photocopying and e-mail communication, when needed. -Troubleshoot office equipment. -Provides administrative support to research staff including shipping, tracking shipments, tracking purchases. -Assist with package delivery and able to lift up to 35 lbs. -Arranges reservations for meeting rooms, and meeting set up and clean up.
5% Other duties as assigned.
The College of Pharmacy supports a flexible work environment. This position is expected to be present and on-campus at least 2 days per week.
*The Employer retains the right to change or assign other duties to this position.
All required qualifications must be documented on application materials
High school graduate and four years of general accounts transaction experience.
Working knowledge of Microsoft Office software Word and Excel, Google applications including email, documents, calendaring and Google Drive.
Basic understanding of accounting.
Previous experience with University of Minnesota EFS accounting systems, policies and procedures
Experience preparing, organizing, managing and submitting grant applications for public (e.g. NIH), foundation (e.g. American Heart Association) and/or private sector based organizations
Ability to multi-task, handle interruptions, prioritize workload, follow-up and meet deadlines.
Strong communication, interpersonal skills, customer service skills and excellent attention to detail.
Able to work independently and with others.
Commitment to supporting and encouraging a diverse work environment.
Training in shipping hazardous materials local and international.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.