UCSD Layoff from Career Appointment: Apply by 11/29/2021 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 12/07/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Depending on experience of the selected candidate, this position will be hired at the Analyst I or Analyst II level.
This position will be remote with the possibility of a hybrid remote/onsite schedule in the future.
This position will remain open until filled.
UC San Diego Health Sciences is a Vice Chancellor area within the University of California San Diego (UCSD). The organizational structure comprises of an Academic and a clinical enterprise. The Academic enterprise encompasses 19 departments and 3 professional schools (School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, and Herbert Wertheim School of Public Health and Human Longevity Science) and is dedicated to teaching and research. The clinical enterprise includes the UC San Diego Medical Center, the Jacobs Medical Center, the Sulpizio Cardiovascular Center, the Moores Cancer Center, the Shiley Eye Institute and Student Health all dedicated to patient care.
As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor's Office follows a progressive philosophy of career-path development for its employees.
The Academic Resource Center (ARC) was established as a centralized business service center to provide Health Sciences departments with efficient standardized transactional support services for faculty, academics, scholars, and department liaisons in the areas of recruitment, appointment, academic reviews, personnel administration, and compensation. ARC's goal is to provide expert, timely, and accurate service and advice in support of the UC San Diego Health Science's mission of groundbreaking research, inspired teaching, and outstanding clinical care. Our Quality Standards are the operating priorities that guide the consistency of our staff and customer service experience. 2ReAct: Resourcefulness, Receptiveness, Accuracy, and Timeliness.
Under supervision, the incumbent will assist the Academic Resource Center units with administrative support for actions for academic personnel, staff physicians, scholars and trainees. Duties include assisting with the administrative management of rosters, end dates and data entry for faculty, academics, scholars, clinical trainees and staff physicians. Assist with new appointment and renewal/reappointment administrative tasks (including DocuSign, internal appointment systems and databases, Service Now, Outlook). Serve as a liaison between the Health Sciences departments and ARC units, when appropriate.
Monitor, track, and transact case management submissions using a case management system and mainline phone calls and perform triage duties. Respond to inquiries and disseminate written and electronic information and forms. Assist in advising, interpreting, and analyzing applicable policies and procedures and provide recommendation to assist managers, PIs, and leadership to make an informed decision given the available options.
Four (4) years of related experience, education/training, OR a Bachelor's degree in related area. In order to be considered for as an Analyst II, would need six (6) years of related experience, or a Bachelor's degree and two years of experience.
Acquiring knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.
Acquiring knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies. Ability to advise PIs and department liaisons on procedures for appointments, reappointments, and visas.
Acquiring knowledge of organization's human resource management system (HRMS) and other related business software programs and systems.
Acquiring knowledge of unit academic culture and educational goals of discipline(s) served.
Analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills.
Skills to communicate effectively, both verbally and in writing. Ability to independently compose correspondence and proofread letters, memos, and reports using correct rules of punctuation, grammar, and style.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.