This position provides grant support to faculty in the Medical School and manages a team of Dean’s Office pre-award staff. The position reports to the Director of Pre-Award and Proposal Development Services.
The Grants & Contracts Professional 4 will lead the Medical School Dean’s Office Pre-Award team. Top priorities will include managing grant proposals, assisting with grant development tools, process improvement implementation, and identifying consistent system/documentation requirements to ensure successful submissions. The individual will work closely with the Director, pre-award team team members, and Medical School faculty and research administration staff school-wide to support grant submissions. The individual will offer guidance and expertise on the preparation and submission of internal and external proposals, as well as make recommendations to improve processes related to grant budget development, compliance, and reporting. The individual will work closely with the large/complex grant program manager and department representatives to align processes and submit large grants for the Medical School.
Pre-Award Team Deployment/Proposal Development Services 60%:
Manage deployment strategy for Pre-Award team based on Medical School grant submission timelines and delegate resources to areas in need of support for successful grant submissions across the entire Medical School.
Prepare and lead grant submissions for various Medical School departments in need of support.
Understand and communicate upcoming sponsor changes, internal pre-award system implementations, and necessary information related to University restrictions and compliance to the Medical School research administration community.
Oversee and support various Medical School departments with large or complex grants such as, but not limited to, T-, P-, and U- series grants.
Supervise and mentor a growing team of G&C professionals.
In collaboration with the Director of Pre-Award and Proposal Development Services, recruit, hire and onboard pre-award team.
Provide training and support to team and grants and contract professionals across the Medical School.
Development and Planning 10%:
In conjunction with the Director, develop, implement and communicate the baseline level of services approved by the Dean’s office.
Develop templates/job aids and additional guidance for stakeholders to make processes more efficient.
Develop and maintain relationships with outside funders and connect faculty with outside funding opportunities.
Compliance and Administration (10%):
Monitor pre- and post-award compliance issues, including FCOI, RCR, sponsors’ public access policies, other support documentation, use of human subjects or vertebrate animals, etc.
Assist PIs with managing public access compliance issues. Provide guidance and support on PMC, NIHMS, and MyNCBI accounts and submissions.
Keep Medical School accounting personnel informed about issues relevant to proposals and awards. Work closely with accounting personnel to ensure an efficient transition from pre-award to post-award phase.
**The University of Minnesota offers a comprehensive benefits package including:
Competitive wages, paid holidays, vacation and sick leave
Low cost medical, dental, and pharmacy plans
Health care and dependent daycare flexible spending accounts
Excellent retirement plans with employer match
Disability and employer paid life insurance
Wellbeing program with reduced insurance premiums
Tuition reimbursement opportunities covering 75%-100% of eligible tuition
Student loan forgiveness opportunity
Opportunities for growth and promotion
Employee Assistance Program
For more information regarding benefits, click here.
All required qualifications must be documented on application materials
BA or BS with at least 5 years of professional pre-award experience in a health science setting or a combination of related education and work experience to equal 9 years.
Experience in pre- award management, budget and contract preparation, NIH award management, and clinical trials documentation coordination.
Experience in NIH human subjects documents, with an emphasis on requirements for exempt studies versus clinical trials or equivalent.
Demonstrated ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines.
Experience mentoring and/or training pre-award staff.
Experience supervising pre-award staff.
Experience with electronic proposal submission systems.
Experience in requesting and collecting sub award and contract for services documents.
Effective team member skills and the ability to effectively interface with all levels of the organization (students, staff, faculty, stakeholders and central administration).
Experience coordinating multi-site NIH grant applications, including clinical trials.
Demonstrated effective problem identification and problem solving skills.
Demonstrated willingness to learn and grow professionally.
Capable of accepting responsibility with a high level of independent initiative, proactivity, and creativity.
Demonstrated ability to work independently with a high level of accountability, follow-through, and internal drive.
Demonstrated proficiency with Microsoft Office Suite applications (e.g. Word, Excel, PowerPoint), Google Suite applications (e.g. Docs, Sheets, Slides), and Adobe Acrobat.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.