The School of Public Health (SPH) at the University of Minnesota is a nationally ranked top 10 institution that prepares some of the most influential leaders in the field as well as produces events for internal and external audiences. These events convene local, national, and global experts to advance learning, action, innovation, equity, and conversation around public health.
The event manager will be looked upon to be both a strategist and consultant. Demonstrating strong project management capabilities, you will own strategies, budgets, and implementation for assigned school wide events ranging in scale and objective. You will also collaborate within the school to support unit-based event coordinators on the development of event resources, systems, and tactics that increase engagement, create efficiency, ensure accessibility, and align unit-based events with school brand, mission, and diversity, equity, and inclusion objectives.
Reporting to the Director of Communications, this role has significant partner facing responsibilities and requires an individual with a collaborative mindset, commitment to inclusion, and excellent interpersonal skills.
The University of Minnesota is an Equal Opportunity Employer. Black, Indigenous, people of color, LGBTQIA+, women and members of historically underrepresented communities are highly encouraged to apply.
The University of Minnesota is driven to create a diverse workforce of the future where people are engaged, connected, thriving and achieving. This position is based in Minneapolis on the East Bank of the University of Minnesota Twin Cities campus. The event manager may be able to perform up to two work days each week remotely, dependent on event scheduling and in line with the school's flexible work guidelines.
25% Marketing and Communications â— Establish and implement overall marketing and communications strategies related to events, in close collaboration with SPH marketing and communications staff. â— Manage announcements and event attendance follow-up communications. â— Create promotional plans for each event including website, print, email marketing, digital signage, social media, and community calendars. â— Manage event mailing lists and databases of participants. â— Write and create other materials as needed for events (i.e. introductions, talking points, run of shows, etc.)
25% - Consultation and Support â— Develop a solid infrastructure of guidance, training, resources, and high-level support for unit-based events that ensures optimal efficiency, visibility, inclusivity, and stakeholder engagement. â— Maintain close working relationships with unit-based event coordinators to guide and inform strategic event planning. â— Establish policies and best practices for SPH events to ensure consistency, branded, accessible, and widely attended events.
10% - Budget Planning and Analysis â— Develop and oversee assigned event budgets. â— Responsible for negotiating and engaging in contracts with external vendors for event-related activities. â— Develop expense forecasts, analyzing expenses from past events to inform budget strategies for future events.
Other Duties as Assigned
The University of Minnesota offers a comprehensive benefits package including:
Competitive wages, paid holidays, vacation and sick leave
Low cost medical, dental, and pharmacy plans
Health care and dependent daycare flexible spending accounts
Excellent retirement plans with employer match
Disability and employer paid life insurance
Wellbeing program with reduced insurance premiums
Tuition reimbursement opportunities covering 75%-100% of eligible tuition
All required qualifications must be documented on application materials
Required â— Bachelor's degree (in hospitality, communications, journalism, marketing, public relations or related field, preferred) and at least five years of experience producing events or a combination of related education and work experience to equal nine years. â— Ability to handle and prioritize multiple projects, work independently and under pressure, and meet deadlines. â— Excellent customer service, interpersonal, organizational, and oral and written communication skills. â— Demonstrated commitment to promoting inclusivity and accessibility in all aspects of event planning and implementation. â— Demonstrated ability to leverage customer relationship databases. â— Creative problem solving, negotiation and presentation skills. â— Proficiency with Microsoft Office, Google Suite, email marketing tools, and internet savvy. â— Working knowledge of Photoshop, Illustrator, and InDesign. â— Willingness to work evening and weekend hours as necessary. â— On event days: ability to spend 10+ hours engaging in physical activity, including lifting and moving boxes and items (up to approx. 35 pounds) from storage to venue; setting up registration tables, auction displays and signage; setting and decorating tables; greeting and assisting guests at registration; disassembling and packing event materials. â— Demonstrated knowledge of events marketing, with ability to build audiences.
Preferred â— Minimum five to seven years’ experience producing events. â— Experience in an academic, fund-raising, marketing, or nonprofit environment â— Proven ability to work with high-profile figures, volunteers, and vendors
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.