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The Department of Pharmacy has an outstanding opportunity for a full-time Program Coordinator.
The Program Coordinator will be responsible for the administrative operations of the Plein Center and Plein Certificate for Geriatric Pharmacy for PharmD students, working closely with the Director of the Center and the leadership team. This individual will also support specific operations and administrative duties of the Comparative Health Outcomes, Policy & Economics (CHOICE) Institute, working closely with the Graduate Program & Operations Manager This position requires use of independent judgment and decision-making.
The Plein Center builds on a 30-year history of comprehensive and state-of the art training in geriatrics as a leader in outreach and research to promote healthy aging. The CHOICE Institute is a global leader in health economics and outcomes research, generating knowledge to improve individual and population health through transformative learning, research, and dissemination about the effectiveness, safety, and value of medical products, services, and policies. While the Plein Center and CHOICE Institute have differing areas of focus, there is considerable overlap with faculty collaborations.
The ideal candidate will be an enthusiastic, organized, outgoing self-starter who can contribute to the changing needs of the Plein Center and CHOICE Institute. The ability to take ownership of specific duties and projects, as well as having a high degree of accountability are required in this role. Under general supervision, the PC will plan and implement defined operations for the CHOICE Institute, and Plein Center. For the Plein Center this work is to support the goals of each Center Core (Research, Education and Outreach). The position works closely with diverse stakeholders internal and external to the UW School of Pharmacy and requires flexibility and openness to differing ideas and perspectives and will have demonstrated dedication to equity, diversity, and inclusion
50% Program Management and Administrative Support: Serve as a welcoming resource and point of contact for accurate information for both units, and other duties beyond those described below, as needed.
Calendar management for the Director of the Plein Center
Manage workflows and timelines of Center members to ensure event and project deadlines are met
Manage collection and organization of information regarding progress toward Plein Center goals (articles, presentations)
Prepare Plein Center annual report.
Schedule and plan Center related meetings – agendas, take and disseminate minutes/meeting materials
Manage Plein Center website.
Assist the Graduate Program Manager with overall Institute administrative support and operations.
Calendar management for the Director of the CHOICE Institute
Coordinate room reservations for CHOICE students, faculty, and postdocs
Manage reminder emails for weekly seminars
Take meeting minutes during quarterly CHOICE faculty meetings and other committee meetings
Process reimbursements for CHOICE students, postdocs, and faculty
Answer main CHOICE Institute email and direct inquiries as needed
Assist with travel arrangements and reimbursements for visiting faculty and students during the annual on-campus interview days
Maintain confidential documents and files according to established retention guidelines
Assist with creation of quarterly newsletters and CHOICE Annual Report
Other duties as assigned
30% Educational Event Management:
Lead planning and implementing logistical arrangements for Plein Center events including Plein Research Symposium (winter), Public Lecture (Spring), and preceptor dinner (Spring). Duties include direct management of planning, marketing, venue organization. catering/vendors, registration, speaker arrangements, presenter communication and management, day of/on-site assistance, materials and on-site assets, post-event duties
Implement and coordinate all aspects of events related to the steering committee, Plein Center faculty, advisory group, and others
Assist the Graduate Program Manager in planning and implementing logistical arrangements for CHOICE Institute events - scheduling, arranging travel, booking venues, catering, identifying technical/AV needs, preparing event materials – signage, communications, etc.
Events include the Annual Corporate Advisory Board Meeting, Annual CHOICE Institute Symposium in Spring and the Annual Institute Retreat
20% Outreach, Recruitment and Admissions and Curriculum Support
Manage course websites for courses related to geriatrics. Responsibilities include creating the website, uploading course materials, and reaching out to speakers when needed
Assist the Assistant Director for Education in administering the Plein Certificate in Geriatric Pharmacy.
Responsibilities include implementing logistics for admissions, processing payments, planning events (i.e., graduation and pizza parties).
Assist with coordinating admission fly-out days, including scheduling interviews, preparing schedules, ordering catering, travel support, etc.
Scheduling support for MS fellow interviews. Provide ad-hoc administrative support to the graduate program as needed.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
High school graduation or equivalent AND two years of experience in program operations, project management, communications, Business Administration, or other related experience OR equivalent education/experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Bachelor’s degree in Education, Business Administration, Communications or other applicable field preferred.
CONDITIONS OF EMPLOYMENT
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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