Administrative Director - Center for Learning Health System Sciences
9341A1 - Admin Consultant/Analyst 1
The Administrative Director (AD) will provide strategic, operational, and administrative leadership to the Center for Learning Health System Sciences. Under the guidance of the Center Director and Deputy Director, this position will be responsible for ensuring that the center is running efficiently and executing on its strategy; the position is accountable for management of the Center’s initiatives, funding portfolio, research studies, and grants; staff administration and management; and ensuring that strategic goals are defined, planned, measured and executed upon. On behalf of the Center, the AD will be responsible for serving as primary liaison with interdisciplinary collaborators, sponsored projects administration, human resources, financial analysts, and other supporting functions.
The AD will provide expertise and be responsible for managing Center compliance initiatives, as well as personnel and space management. This position requires strong analytical skill, project management, and communication (written and oral) skills, as well as the ability to work well independently and as part of a team. This position requires a high tolerance for ambiguity that may occur with multi-investigator, interdisciplinary work, and multi-site research teams and be able to develop solutions for nascent, less defined, or complex program topics.
Duties and Responsibilities include, but are not necessarily limited to:
Strategy & Process Development (40%):
Collaborate with the Center leadership to determine and execute priorities;
Participate in and organize the Center strategic planning process;
Support the development of new initiatives and realignment of existing programs through oversight and management of processes and systems;
Manage the portfolio of projects in the Center, working with relevant project managers and coordinators as needed;
Anticipate, plan and achieve the daily and strategic administrative operations of the Center;
Lead business process and technology improvement projects to enhance the performance of the Center;
Work to raise funds or develop funding models to ensure Center financial sustainability, including serving as the administrative liaison to University of Minnesota Foundation (UMF) development function;
Serve as key administrative liaison by developing and maintaining relationships with interdisciplinary partners, health systems, other colleges, outside vendors, and national and international research professionals with the authority on behalf of the Center to ask and answer significant questions and establish resolutions to any pending or imminent issues;
Direct and develop the communication strategies for internal and external audiences to promote the Center activities in concert with supporting functions (marketing and communications);
Act as knowledgeable resource to researchers and provide guidance on proper and optimal venues to disseminate research results (e.g., conferences, symposiums, and related submission requirements) and group resources (e.g., software distribution and licensing, Office of Technology Commercialization, Data Repository at the University of Minnesota).
Operations Management & Support for Center Executive Director (25%):
Participate on the Center Leadership Team;
Provide leadership for professional staff and foster a professional diverse and equitable working environment within the department for people from all backgrounds, communities, and identities;
Allocate resources, space, and tools to center staff; initiate improvement projects within the Center;
Develop internal and external standards, policies, and procedures to support consistent and uniform operational management of the Center;
Maintain knowledge and serve as a reference to staff regarding college and university policies and procedures;
Facilitate communication between current and prospective research project stakeholders including primary investigators at UMN and external institutions to ensure timely progress;
Direct incoming requests for services, develop scope of work documentation, and oversee contract drafting and execution in partnership with the Office of the General Counsel;
For awarded contracts and grants, provide high level management to ensure progress, compliance, and operational success;
Facilitate and structure meetings for Center leadership, investigators and UMN, collaborators at M Health Fairview and other health system partners, external research personnel, advisors, consultants, and faculty.
Develop staff capacity and consult with senior leadership to determine staff work plans and goals with overall strategies established for the center (e.g., reconcile personnel issues, position descriptions and reclassifications, search processes, staff development and training needs, annual review processes, awards and recognition);
Lead hiring initiatives and decision making in partnership central and collegiate HR offices; make decisions regarding staffing requirements and organizational structuring for the Center;
Directly oversee and manage program managers, coordinators, and other staff within the Center, including direct supervision of some of these positions;
Monitor daily work activities, recommend, and implement improvements for process efficiency;
Prepare, allocate, and maintain resources and space for staff and students;
Allocate staff payroll to effectively maximize resource utilization.
Financial and Grant Management (15%):
Develop, implement, and maintain sound financial policies, procedures and practices to ensure compliance with University policies and procedures for sponsored/non- sponsored funding;
Initiate and lead Center budget forecasting, planning, and management in collaboration with center finance professionals. Collaborate with center finance professionals on budget development, management, and reporting;
Review, approve, and monitor Center financial documentation;
Conduct analysis to establish internal and external sales rates for the center’s faculty and staff members;
Act as a representative for the Center to the University financial community and financial offices;
Ensure through oversight of grant management staff that there is effective grant preparation and submission to various federal, state, and local funding sources; subcontract or contract management; quarterly and annual research reporting through the oversight of Center grant management staff and research conducted on potential opportunities from existing and new funding agencies.
*The University of Minnesota offers a comprehensive benefits package including:
Competitive wages, paid holidays, vacation and sick leave
Low cost medical, dental, and pharmacy plans
Health care and dependent daycare flexible spending accounts
Excellent retirement plans with employer match
Disability and employer paid life insurance
Wellbeing program with reduced insurance premiums
Tuition reimbursement opportunities covering 75%-100% of eligible tuition
Student loan forgiveness opportunity
Opportunities for growth and promotion
Employee Assistance Program
BA/BS plus at least 6 years of experience. Advanced degree in management discipline, such as an MBA or MHA or equivalent experience.
Prior experience working in healthcare and/or academic research.
At least 3 years managing a research program and/or managing federally funded projects including pre- and post-award management.
Prior experience managing research studies.
At least 3 years of managing staff and leading teams.
Prior experience performing budgeting and planning at a program or departmental level.
Experience managing research compliance such as drafting, submitting, and maintaining regulatory standards such as set by an institutional review board.
HIPAA and CITI Training.
Proactive, self-starting work ethic.
Strong analytical skills with established organization and project management strategies.
Strong computer skills including database manipulation, reporting, data management, spreadsheets, and MS Office Suite.
Strong written and oral communication skills.
Demonstrated ability to work independently and as part of a team.
Formal project management training or certifications.
Prior experience or knowledge of healthcare system operations.
Internal Number: 341682
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.