The University of Health Sciences and Pharmacy in St. Louis is searching for a uniquely talented individual to serve as the Executive Assistant to the President. This critical role relieves the President of operational and administrative details and performs administrative functions that require thorough knowledge of the University and its role within the community. The Executive Assistant to the President coordinates activities with the Board of Trustees, senior administrators and executives, public and private officials, the media, students, and parents and exercises initiative and independent judgment in managing the President’s schedule and the office’s daily activities. Additionally, the Executive Assistant contributes to issue analysis and problem solving with critical thinking, research, writing, diplomatic communication and production of original materials.
You will have the opportunity to:
Facilitate the efficient utilization of the President's time through development and coordination of a complex calendar of appointments, meetings, social engagements, and University and community functions.
Demonstrate leadership and maintain trust and credibility crucial to the success of the organization by working collaboratively with other offices and internal, University staff, building positive working relationships through demonstration of the University values of discovery, diversity, inclusion, integrity, respect and service. Provide an ideal customer experience for every visitor to the President's Office.
Serve as a liaison between the President and other University administrators, members of the Board of Trustees, public and private officials, faculty, staff, students, and the various publics served by the University.
Coordinate the flow of incoming and outgoing communications. Prepare correspondence for distribution or approval and signature, often starting with a few details, concepts, or ideas and expands them into correspondence following UHSP style guide and in alignment with key institutional brand messages. Check documents for completeness and accuracy.
Assist the President in oversight functions by reviewing forms and reviewing correspondence and documents prepared by other offices for the President’s signature.
Support Board of Trustees activities by scheduling committee and full Board meetings and ensuring documentation is prepared. Develop agendas and summary documents for meetings. Responsible for preparing official minutesof the Executive Committee.
Assist in planning and coordinating special events and speaking engagements requesting or requiring the President's attendance, including the development of presentation materials. Facilitate the success of meetings hosted by the President's office by advising/contacting participants or invited guests, preparing agendas and programs, arranging for audiovisual and associated support equipment, using independent judgment regarding event alternatives, modifications, or last-minute changes, and coordinating or providing support during the meetings.
Facilitate efficient and cost-effective travel for the President and other official visitors.
Provide information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in useable and understandable formats.
Assist with development and management of the budgets under control of the President's Office by maintaining budget records, reconciling and verifying invoices and receipts for accuracy, producing financial reports and summaries, approving expenditures, completing budget transfers.
To succeed in this role, you will need:
A Bachelor's degree, preferably in a business-related field, is required.
At least five years of increasingly responsible secretarial or administrative experience is required, which must include an extensive knowledge of general office procedures, practices, and responsibility for the coordination of executives or governing boards on a regular basis.
Excellent verbal, written, and communication skills are required; a precise command of grammar, punctuation, spelling, and the correct usage of the English language is required. Attention to detail is required. Adeptness with multitasking is required. Computer literacy is required and includes keyboarding ability and proficiency with word processing, spreadsheets, and presentation software. Excellent organizational skills are required. Must be able to work independently, use initiative, and make substantive decisions quickly. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Confidentiality of University information is required.
If this sounds like the job for you here is information on how to apply:
Go to www.uhsp.edu/employment and followthe simple steps to apply online and submit a cover letter, resume/CV and references. Review of applications will begin immediately and continue until the position is filled.
University of Health Sciences & Pharmacy in St. Louis is an affirmative action, equal opportunity employer that values diversity.All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or status as an individual with a disability.EOE/M/F/Veteran/Disabled
For more than 155 years, University of Health Sciences and Pharmacy in St. Louis has provided a world-class education for health care leaders and innovators. Since its founding, the campus has been a place where future professionals and practitioners come together to learn, grow, challenge each other, and find new ways to tackle society's most pressing health care problems.
The University offers both undergraduate and professional degrees. Undergraduate degrees prepare students for health professions careers and also serve as the foundation for graduate or professional study, while the University’s Doctor of Pharmacy program prepares students to be leaders and innovators in the profession of pharmacy.
UHSP is an affirmative action, equal opportunity employer. UHSP is a member of the Greater Missouri Higher Education Recruitment Consortium member (HERC), a recruiting resource for positions at regional institutions with job alerts and dual career search features. UHS has been recognized by the Chronicle of Higher Education as a Great College to Work For eight of the past nine years.