Serves as a liaison to the University and hospital community regarding administrative issues such as finances, personnel, and communications.
Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues.
Coordinates office functions, including developing and implementing office procedures and policies.
Serves as a resource to faculty and colleagues in interpreting Department, University, and Hospital policies and guidelines.
Manages other personnel matters, including the faculty recruitment process.Â
Performs high-level administrative duties in support of Section functions.
Receives, processes, and tracks all bills and expense reimbursements.
Researches, compiles and analyzes data to create reports, proposals and other documents including but not limited to financial and monthly reports.
Composes and edits correspondence and other documents.
Maintains and updates Web content.
Monitors and orders office supplies.
Oversees and maintains the physical office space, ordering equipment repairs and upgrades.
Manages special projects, functions, and events related to the Section including visitor applications and orientations.
Independently plans and executes the annual Urology half-marathon and Section retreat.
Manages continuing medical education (CME) courses, including the completion of CME applications and coordinating all event-planning details.
Works with faculty prior to the course to prepare course materials, coordinates all event-planning details, works with legal on required contracts, and invoices companies after the courses are completed.
Assists the Section Administrator in setting up processes with Legal, Pharmacy and other related departments in the hospital.Â
Researches complex scientific information (i.e. Scholarly publications), submits budget applications, and creates learning objectives to include in the CME applications.
Provides professional support to clinical department management. Implements plans for clinical educational programs and initiatives.
Assists monitoring finances for the clinical section. Provides management with regular updates and ensures that spending limits are adhered to and are within budget.
Conducts regular studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.
May act as a liaison between the section and other University departments.
Performs other related work as needed.
Bachelor's Degree in a related field.
Experience in a healthcare or academic medical environment, including knowledge in areas of patient advocacy, medical terminology, access, and billing/collections.
Familiarity with central administration within a complex research university environment.Â
Excellent oral and written communication skills.Â
Excellent interpersonal and customer service skills.Â
Ability to handle public contract with courtesy, clarity, and diplomacy.Â
Ability to handle sensitive and confidential situations and information with absolute discretion.Â
Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.Â
Excellent problem-solving skills.Â
Ability to use appropriate resources to resolve an issue.Â
Ability to follow an issue through to resolution.Â
Considerable skill in working both independently and as a team member.Â
Ability to take initiative and organize and complete projects with minimal supervision.Â
Cover Letter (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR10274
About University of Chicago (UC)
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.