Job description The ALRT Administrative Center supports the Departments of Anesthesiology, Laboratory Medicine and Pathology, the Advanced Research and Diagnostic Laboratory, Radiology, the Center for Magnetic Resonance Research, and Radiation Oncology. This is a one year temporary appointment with the possible for extension.
Manage the grants pre-award process in the ALRT Center
Develop and implement center-wide policies, communicate these to faculty and staff. Train faculty and staff as appropriate in University and other grant preparation systems, submission procedures and policies via new faculty orientations, faculty and staff meetings, one-on-one sessions and consultations.
Coordinate the pre-award workload to ensure proper coverage to support faculty. Work with team members to improve processes and best practices. Work with ALRT finance and others to improve methods.
Prepare and submit proposals for ALRT Center Faculty
Manage the proposal preparation and submission process from initial development through point of award for investigators.
Review sponsors’ submission requirements; prepare timelines for submission; prepare budget and administrative portions of the proposal; obtain subaward documentation; finalize all parts of the proposal; prepare and route Proposal Routing Forms (PRFs); liaise with departmental and collegiate administration and Sponsored Projects Administration (SPA) throughout the submission process; and communicate with the sponsor as needed.
Develop budgets for sponsored projects in collaboration with the PI and accounting personnel, ensuring proposals contain appropriate effort and other resources.
Complete sponsor application forms (budgest, biosketches, other support, facilities and resources, etc.) using sponsor systems such as ASSIST, Workspace, eRA Commons, proposalCentral, etc.
Prepare Just-in-Time requests and progress reports for continued funding of projects.
Review Proposal Routing Forms (PRFs) for the ALRT Center
Check for correct personnel salaries, DeptIDs, F&A, ICR, and cost-sharing issues.
Combine PRFs with pdfs of budgets and electronically file these on ALRT Center server for access by research accountants.
Sign PRFs and obtain department head signatures as appropriate
Maintain Grants Database in Access
Log all signed PRFs and maintain database of grants submitted and funded. Produce quarterly and ad hoc reports for department heads and Finance Director.
Participate in research grants management activities, meetings, workshops, etc. offered by the University and professional organizations. Serve as Grants Management User Network preaward contact. Serve on Medical School Dean’s Research Committee. Serve on Research Directors Committee.
The University of Minnesota offers a comprehensive benefits package including: · Competitive wages, paid holidays, vacation and sick leave · Low cost medical, dental, and pharmacy plans · Health care and dependent daycare flexible spending accounts · Excellent retirement plans with employer match · Disability and employer paid life insurance · Wellbeing program with reduced insurance premiums · Tuition reimbursement opportunities covering 75%-100% of eligible tuition · Student loan forgiveness opportunity · Opportunities for growth and promotion · Employee Assistance Program For more information regarding benefits: https://humanresources.umn.edu/sites/humanresources.umn.edu/files/2020_tcd-cslr-75100-ben-0105-7_cs_final.pdf
All required qualifications must be documented on application materials. Required Qualifications
BA/BS plus at least five years of experience or a combination of relation education and work experience to equal at least nine years
Experience performing administrative, budgetary, or grant-related duties
Experience in technology and software as related to the needs of the position (e.g. Word, Excel, Adobe Acrobat, Access or other database software, etc.)
Strong mathematical skills
Excellent team member skills and the ability to effectively interface with all levels of the organization (students, staff, faculty, central administration)
Ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines
Ability to work independently with a high level of initiative, accountability, and follow through on complex and sensitive issues
Effective problem identification and problem solving skills
Willingness to learn and grow professionally
Experience working in higher education
Experience working with sponsored projects, especially with federal sponsors in a higher education setting
Experience with electronic proposal submission systems such as Grants.gov, ProposalCentral, NIH ASSIST, and other grants management (e.g., UMN’s EGMS), sponsor grant databases (e.g., NIH RePORTER)
Internal Number: 337696
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.